The California Child Care Coordinators'
Association was formed to promote, support, and
improve the coordination of local efforts to
provide child care swervices for children in
California.
Bylaws of the California
Child Care Coordinators Association
Adopted July 16, 2001 -- Amended February 6,
2002
ARTICLE I
Name
Section 1.
Name. This organization shall be known as
California Child Care Coordinators' Association.
References in these Bylaws to "Association"
shall mean the California Child Care
Coordinators' Association.
ARTICLE II
Purpose
Section 1.
General and Specific Purpose. The general
purpose of this Association shall be to promote,
support, and improve the coordination of local
efforts to provide child care services for
children in California. More specifically, the
purposes of this Association are to:
A. Act as a forum for the sharing of
knowledge and information among the members
of the Association.
B. Provide leadership and resources in
identifying and addressing key issues.
C. Act as a voice for communicating these
issues to the Association, the respective
counties, the California Department of
Education, the Legislature, related
organizations, and the public.
D. Identify training and technical support
needs.
E. Promote the professional development,
education and training of the membership of
the Association.
F. Identify opportunities for joint
projects and collaborative efforts.
G. Assist Local Child Care Planning
Councils to meet state mandates.
H. Undertake other activities in
furtherance of the general purpose of the
Association.
ARTICLE III
Membership
Section 1.
Membership. The membership of this
Association shall consist of Executive
Members.
Section 2
Executive Member. An Executive Member
shall be a child care coordinator representing a
City, a County, or a Local Planning Council
that:
A. Has opted to participate in the
program.
B. Has paid the membership fee described
in Article VII of these Bylaws.
Executive Members have full rights to
participate fully in all business of the
Association, including the right to vote and to
hold office.
Each Executive Member may cast one vote
Section 3.
Admission to Membership. Application for
membership in the Association shall be made to
the Secretary. Membership shall commence
after:
A. Receipt of the appropriate
application and membership fee.
B. Certification by the Secretary that the
membership requirements have been met.
C. Approval by the Executive
Committee.
Section 4.
Termmination of Membership. Any member
may resign at any time by giving written notice
to the Chair or the Secretary. Any such
resignation shall take effect at the date of the
receipt of such notice or at any later time
specified therein and, unless otherwise
specified therein, the acceptance of such
resignation shall not be necessary to make it
effective. Membership may also terminate upon
notification by the Secretary that the
membership requirements have not been met.
Section 5.
Transfer of Membership. Membership may be
transferred to a new job holder by any Executive
Member holding an Executive Membership during
the course of the fiscal year (July 1 through
June 30).
ARTICLE IV
Officers
Section 1.
Officers. The officers of the Association
shall consist of a Chair or Co-Chairs, a
Secretary, and a Treasurer. The Association may
also have, at the discretion of the Association,
such other officers as may be elected or
appointed in accordance with the provisions of
this Article. Holding any office shall not
preclude any member from participating fully in
all business of the Association, including the
right to vote.
Section 2.
Chair/Co-Chairs of the Association. The
Chair/Co-Chairs of the Association shall preside
at all meetings and shall exercise and perform
such other powers and duties as may be assigned
by the Association or prescribed by the Bylaws.
The Secretary or Treasurer shall chair in the
absence of the Chair and, when so acting, shall
have all the powers of, and be subject to all
the restrictions upon, the Chair.
Section 3.
Secretary of the Association. The
Secretary shall keep or cause to be kept, at the
principal office or such other place as the
Association may order, a book of minutes of all
meetings of the Association and its committees,
with the time and place of holding, and the
proceedings thereof. The Secretary shall keep,
or cause to be kept, a copy of the Association's
Bylaws, as amended to date. The Secretary shall
give, or cause to be given, notice of all
meetings of the Association and any committees
thereof required by these Bylaws. The Secretary
shall keep, or cause to be kept, a roster of the
members of the Association.
Section 4.
Treasurer of the Association. The
Treasurer shall keep and maintain, or cause to
be kept and maintained, adequate and correct
accounts of the properties and business
transactions of the Association. The books of
account shall at all times be open to inspection
by any Association member. The Treasurer shall
deposit or cause to be deposited all moneys and
other valuables in the name and to the credit of
the Association with such depositories as may be
designated by the Association. The Treasurer
shall disburse or cause to be disbursed the
funds of the Association as may be ordered by
the Association, shall render to the Association
whenever they request it, an account of all
transactions and of the financial condition of
the Association, and shall have such other
powers and perform such other duties as may be
prescribed the Chair of the Association.
Section 5.
Past Chair of the Association. The
immediate past Chair of the Association shall
serve as Chair of the Nominating Committee and
shall exercise and perform such other powers and
duties as may be assigned by the Association or
prescribed by the Bylaws.
Section 6.
Resignation. Any officer may resign at
any time by giving written notice to the Chair
or the Secretary or the Treasurer. Any such
resignation shall take effect at the date of the
receipt of such notice or at any later time
specified therein and, unless otherwise
specified therein, the acceptance of such
resignation shall not be necessary to make it
effective.
Section 7.
Vacancies. A vacancy in any office
because of death, resignation, removal,
disqualification or any other cause shall be
filled in the manner prescribed in these Bylaws
for regular election to such office. Such
vacancies shall be filled as they occur and not
on an annual basis.
Section 8.
Fees and Compensation. Officers may
receive such reimbursement for expenses as may
be fixed or determined by the Association.
Officers shall not be compensated for their
services.
ARTICLE V
Committees and Caucuses
Section 1.
General. The Association may create one
(1) or more committees and caucuses, and
delegate to such bodies any of the authority of
the Association so long as such authority is in
accordance with applicable law and these Bylaws,
except with respect to:
A. Amendment or repeal of Bylaws or
the adoption of new Bylaws.
B. Appointment of other committees of the
Association or the members thereof.
C. Amendment or repeal of any resolution
of the Association that by its express terms
is not so amendable or repealable.
D. Approval of any self-dealing
transaction.
E. Approval of financial reports, annual
audits, and any transaction that involves
more than ten percent (10%) of the assets,
whether fixed, real or executory, of the
Association.
Any such committee or caucus must be created,
and the members thereof appointed, by the Chair,
or by the membership, and any such committee or
caucus may be designated by such name as the
Chair shall specify. Included herein is the
authority of the Chair or the membership to
establish a committee or caucus comprised of
Executive Members that are established as legal
public entities separate from the county
pursuant to California Health and Safety Code
section 130140.1. The Chair shall have the power
to prescribe the manner in which proceedings of
any such committee or caucus shall be conducted.
In the absence of any such prescription, any
such committee or caucus shall have the power to
prescribe the manner in which its proceedings
shall be conducted. Unless the Chair or such
committee or caucus shall otherwise provide, the
regular and special meetings and other actions
of any committee or caucus shall be governed by
the provisions of this Article applicable to
meetings and actions of the Association.
Each committee and caucus shall keep regular
minutes of its proceedings, which shall be filed
in the offices of the Association. All actions
by any committee or caucus shall be reported to
the Association at the next meeting thereof, and
insofar as rights of third parties shall not be
affected thereby, shall be subject to revision
and alteration by the Association.
Section 2.
Executive Committee. The Executive
Committee is composed of the Association
Chair/Co-Chairs, the Secretary, the Treasurer,
the past Chair, and Committee Chairs. The
Association Chair/Co-Chairs shall serve as the
Committee Chair. The Executive Committee may act
for the Association on any matter not
specifically enumerated in Article V, Section 1,
above. The Executive Committee meetings shall be
held at such frequency, time and place as the
Association Chair/Co-chairs shall from time to
time determinate so long as all meetings are
called, noticed and conducted with adequate
advance notice to allow each officer an
opportunity to attend. Four or more members of
the Executive Committee shall constitute a
quorum of the Committee for the transaction of
business.
ARTICLE VI
Elections
Section 1.
Election and Term of Officers. The
officers of the Association shall be elected at
the annual Association meeting of the calendar
year. The officers of the Association shall be
elected by a majority vote of the Association
members in attendance and shall serve the term
designated at the time of the election.
Section 2.
Nominating Committee. The Nominating
Committee shall be chaired by the Immediate past
Chair and shall include two additional members
appointed by the Chair. In the event that there
is no Immediate past Chair, the Chair shall also
appoint a temporary chair. The Committee shall
nominate and circulate to members a list of one
or more candidates for each office at least ten
(10) days prior to the election. In nominating
candidates for the various officer positions,
the Nominating Committee shall consider
candidates' qualifications, ability and
willingness to serve and shall endeavor to
reflect the diversity of interests and of
geography represented by the membership of the
Association.
Section 3.
At-Large Nominations At the time of the
election, any member of the Association may make
nominations for any office.
Section 4.
Voting. The election will be conducted by
the Nominating Committee at such time and place
as determined in accordance with these Bylaws.
The Nominating Committee will tabulate the votes
and will announce the results.
ARTICLE VII
Meeting
Section 1.
Meetings of the Association. All annual,
regular or special meetings of the Association
shall be called, noticed, held and conducted in
accordance with theses Bylaws.
Section 2.
Place of Meetings. Meetings of the
Association shall be held at any place within or
without the State of California, which may be
designated by the notice of meeting.
Section 3.
Annual Meetings. The Association may hold
an annual meeting for purpose of election of
officers and the transaction of other
business.
Section 4.
Regular Meetings. Regular meetings of the
Association shall be held at such frequency,
time and place as the Executive Committee shall
from time to time determine.
Section 5.
Special Meetings. Special meetings of the
Association for any purpose or purposes may be
called at any time by the President or presiding
officer of the Association so long as all
meetings are properly noticed.
Section 6.
Meeting by Electronic Communication.
Notwithstanding anything contained in the
Article, and if so authorized by the Executive
Committee, any meeting of the Members may be
held by any means of electronic communication
(including teleconference, e-mail, or electronic
conference) by which all persons entitled to
participate in the meeting are able to
participate fully in the discussions and voting
of the meeting.
Section 7.
Quorum. Eighteen (18) Association members
in attendance and having the right to vote
constitute a quorum of the Association for the
transaction of business. Every act or decision
done or made by a majority of the Association
present at a meeting duly held at which a quorum
is present shall be regarded as the act of the
Association. A meeting at which a quorum is
initially present may continue to transact
business notwithstanding the withdrawal of
members, if any action taken is approved by at
least a majority of the members present for such
meeting.
Section 8. PROXIES
Proxies. Voting by proxy "shall be/shall
not be" permitted.
Section 9.
Voting by Mail or E-mail. Any vote of the
Members may be conducted by mail or e-mail if so
authorized by the Executive Committee.
Section 10.
Decision Making. The intent of the
Association is to reach decisions by consensus.
The presiding officer may, however, call for a
vote on any matter before the Association in
accordance with these Bylaws.
ARTICLE VIII
Membership Dues
Section 1.
Membership Fees. Each participating
member will be assessed an annual membership fee
of $50 (fifty dollars).
ARTICLE IX
Amendment of Bylaws.
Section 1.
Amendments. These Bylaws may be amended
or repealed by the approval of two-thirds (2/3)
of the members of the Association or by a
majority of those members present at the annual
meeting.
