The California Child Care Coordinators'
Association was formed to promote, support, and
improve the coordination of local efforts to
provide child care services for children in
California.
Bylaws of the California
Child Care Coordinators Association
Adopted July 16, 2001 - Amended February 6,
2002
Amended March 2, 2005 - Amended January 28,
2009
(a PDF version of these bylaws is available
for download
here)
ARTICLE I
Name
Section 1. - NAME: This organization shall be
known as California Child Care Coordinators'
Association. References in these Bylaws to
"Association" shall mean the California Child
Care Coordinators' Association.
ARTICLE II
Purpose
Section 1. - GENERAL AND SPECIFIC PURPOSE. The
general purpose of this Association shall be to
promote, support, and improve the coordination
of local efforts to provide child care services
for children in California. More specifically,
the purposes of this Association are to:
A. Act as a forum for the sharing of
knowledge and information among the members of
the Association.
B. Provide leadership and resources in
identifying and addressing key issues.
C. Act as a voice for communicating these
issues to the Association, the respective
counties, the California Department of
Education, the Legislature, related
organizations, and the public.
D. Identify training and technical support
needs.
E. Promote the professional development,
education and training of the membership of the
Association.
F. Identify opportunities for joint projects
and collaborative efforts.
G. Assist Local Child Care Planning Councils
to meet state mandates.
H. Undertake other activities in furtherance
of the general purpose of the Association.
ARTICLE III
Membership
Section 1. - MEMBERSHIP. The membership of this
Association shall consist of Executive
Members.
Section 2. - EXECUTIVE MEMBER. An Executive
Member shall be a child care coordinator
representing a City, a County, a Federal Entity,
or a Local Planning Council that:
A. Has opted to participate in the
program.
B. Has paid the membership fee described in
Article VII of these Bylaws.
C. Executive Members have full rights to
participate fully in all business of the
Association, including the right to vote and to
hold office. Each Executive Member may cast one
vote.
Section 3. ADMISSION TO MEMBERSHIP.
Application for membership in the Association
shall be made to the Secretary. Membership shall
commence after:
A. Receipt of the appropriate application and
membership fee.
B. Certification by the Secretary that the
membership requirements have been met.
C. Approval by the Executive Committee.
Section 4. - TERMINATION OF MEMBERSHIP. Any
member may resign at any time by giving written
notice to the Chair or the Secretary. Any such
resignation shall take effect at the date of the
receipt of such notice or at any later time
specified therein and, unless otherwise
specified therein, the acceptance of such
resignation shall not be necessary to make it
effective. Membership may also terminate upon
notification by the Secretary that the
membership requirements have not been met.
Section 5. - TRANSFER OF MEMBERSHIP.
Membership may be transferred to a new job
holder by any Executive Member holding an
Executive Membership during the course of the
fiscal year (July 1 through June 30).
ARTICLE IV
Officers
Section 1. - OFFICERS. The officers of the
Association shall consist of a Chair/Co-Chairs,
Chair-Elect/Co-Chair Elect, a Secretary, and a
Treasurer. The Association may also have, at the
discretion of the Association, such other
officers as may be elected or appointed in
accordance with the provisions of this Article.
Holding any office shall not preclude any member
from participating fully in all business of the
Association, including the right to vote.
Section 2. - CHAIR/CO-CHAIRS OF THE
ASSOCIATION. The Chair/Co-Chairs of the
Association shall preside at all meetings and
shall exercise and perform such other powers and
duties as may be assigned by the Association or
prescribed by the Bylaws. The Secretary or
Treasurer shall chair in the absence of the
Chair/Co-Chairs and, when so acting, shall have
all the powers of, and be subject to all the
restrictions upon, the Chair/Co-Chairs.
Section 3. - SECRETARY OF THE ASSOCIATION.
The Secretary shall keep or cause to be kept, at
the principal office or such other place as the
Association may order, a book of minutes of all
meetings of the Association and its committees,
with the time and place of holding, and the
proceedings thereof. The Secretary shall keep,
or cause to be kept, a copy of the Association's
Bylaws, as amended to date. The Secretary shall
give, or cause to be given, notice of all
meetings of the Association and any committees
thereof required by these Bylaws. The Secretary
shall keep, or cause to be kept, a roster of the
members of the Association.
Section 4. - TREASURER OF THE ASSOCIATION.
The Treasurer shall keep and maintain, or cause
to be kept and maintained, adequate and correct
accounts of the properties and business
transactions of the Association. The books of
account shall at all times be open to inspection
by any Association member. The Treasurer shall
deposit or cause to be deposited all moneys and
other valuables in the name and to the credit of
the Association with such depositories as may be
designated by the Association. The Treasurer
shall disburse or cause to be disbursed the
funds of the Association as may be ordered by
the Association, shall render to the Association
whenever they request it, an account of all
transactions and of the financial condition of
the Association, and shall have such other
powers and perform such other duties as may be
prescribed the Chair/Co-Chairs of the
Association.
Section 5. - PAST CHAIR OF THE ASSOCIATION.
The immediate past Chair or past Co-Chair of the
Association shall serve as Chair of the
Nominating Committee and shall exercise and
perform such other powers and duties as may be
assigned by the Association or prescribed by the
Bylaws.
Section 6. - RESIGNATION. Any officer may
resign at any time by giving written notice to
the Chair/Co-Chair or the Secretary or the
Treasurer. Any such resignation shall take
effect at the date of the receipt of such notice
or at any later time specified therein and,
unless otherwise specified therein, the
acceptance of such resignation shall not be
necessary to make it effective.
Section 7. - VACANCIES. A vacancy in any
office because of death, resignation, removal,
disqualification or any other cause shall be
filled in the manner prescribed in these Bylaws
for regular election to such office. Such
vacancies shall be filled as they occur and not
on an annual basis.
Section 8. - FEES AND COMPENSATION. Officers
may receive such reimbursement for expenses as
may be fixed or determined by the Association.
Officers shall not be compensated for their
services.
ARTICLE V
Committees and Caucuses
Section 1. - GENERAL. The Association may
create one (1) or more committees and caucuses,
and delegate to such bodies any of the authority
of the Association so long as such authority is
in accordance with applicable law and these
Bylaws, except with respect to:
A. Amendment or repeal of Bylaws or the
adoption of new Bylaws.
B. Appointment of other committees of the
Association or the members thereof.
C. Amendment or repeal of any resolution of
the Association that by its express terms is not
so amendable or repealable.
D. Approval of any self-dealing
transaction.
E. Approval of financial reports, annual
audits, and any transaction that involves more
than ten percent (10%) of the assets, whether
fixed, real or executory, of the
Association.
Any such committee or caucus must be created,
and the members thereof appointed, by the
Chair/Co-Chairs, or by the membership, and any
such committee or caucus may be designated by
such name as the Chair/Co-Chairs, shall specify.
Included herein is the authority of the
Chair/Co-Chairs, or the membership to establish
a committee or caucus comprised of Executive
Members that are established as legal public
entities separate from the county pursuant to
California Health and Safety Code section
130140.1. The Chair/Co-Chairs shall have the
power to prescribe the manner in which
proceedings of any such committee or caucus
shall be conducted. In the absence of any such
prescription, any such committee or caucus shall
have the power to prescribe the manner in which
its proceedings shall be conducted. Unless the
Chair/Co-Chairs, or such committee or caucus
shall otherwise provide, the regular and special
meetings and other actions of any committee or
caucus shall be governed by the provisions of
this Article applicable to meetings and actions
of the Association.
Each committee and caucus shall keep regular
minutes of its proceedings, which shall be filed
in the offices of the Association. All actions
by any committee or caucus shall be reported to
the Association at the next meeting thereof, and
insofar as rights of third parties shall not be
affected thereby, shall be subject to revision
and alteration by the Association.
Section 2. - EXECUTIVE COMMITTEE. The
Executive Committee is composed of the
Association Chair/Co-Chairs, the
Co-Chairs-Elect, the Secretary, the Treasurer,
the past Chair, and Committee Chairs. The
Association Chair/Co-Chairs shall serve as the
Committee Chair. The Executive Committee may act
for the Association on any matter not
specifically enumerated in Article V, Section 1,
above. The Executive Committee meetings shall be
held at such frequency, time and place as the
Association Chair/Co-chairs shall from time to
time determinate so long as all meetings are
called, noticed and conducted with adequate
advance notice to allow each officer an
opportunity to attend. Four or more members of
the Executive Committee shall constitute a
quorum of the Committee for the transaction of
business.
ARTICLE VI
Elections
Section 1. - ELECTION AND TERM OF OFFICERS.
The officers of the Association shall be elected
at the annual Association meeting of the
calendar year. The officers of the Association
shall be elected by a majority vote of the
Association members in attendance and shall
serve the term designated at the time of the
election.
Section 2. - NOMINATING COMMITTEE. The
Nominating Committee shall be chaired by the
Immediate past Chair and shall include two
additional members appointed by the Chair
/Co-Chairs. In the event that there is no
Immediate past Chair, the Chair/Co-Chairs shall
also appoint a temporary chair. The Committee
shall nominate and circulate to members a list
of one or more candidates for each office at
least ten (10) days prior to the election. In
nominating candidates for the various officer
positions, the Nominating Committee shall
consider candidates' qualifications, ability and
willingness to serve and shall endeavor to
reflect the diversity of interests and of
geography represented by the membership of the
Association.
Section 3. - AT-LARGE NOMINATIONS. At the
time of the election, any member of the
Association may make nominations for any
office.
- Section 4. - VOTING. The election will be
conducted by the Nominating Committee at such
time and place as determined in accordance with
these Bylaws. The Nominating Committee will
tabulate the votes and will announce the
results.
ARTICLE VII
Meeting
Section 1. - MEETINGS OF THE ASSOCIATION. All
annual, regular or special meetings of the
Association shall be called, noticed, held and
conducted in accordance with theses Bylaws.
Section 2. - PLACE OF MEETINGS. Meetings of
the Association shall be held at any place
within or without the State of California, which
may be designated by the notice of meeting.
Section 3. - ANNUAL MEETINGS. The Association
may hold an annual meeting for purpose of
election of officers and the transaction of
other business.
Section 4. - REGULAR MEETINGS. Regular
meetings of the Association shall be held at
such frequency, time and place as the Executive
Committee shall from time to time determine.
Section 5. - SPECIAL MEETINGS. Special
meetings of the Association for any purpose or
purposes may be called at any time by the
President or presiding officer of the
Association so long as all meetings are properly
noticed.
Section 6. - MEETING BY ELECTRONIC
COMMUNICATION
Notwithstanding anything contained in the
Article, and if so authorized by the Executive
Committee, any meeting of the Members may be
held by any means of electronic communication
(including teleconference, e-mail, or electronic
conference) by which all persons entitled to
participate in the meeting are able to
participate fully in the discussions and voting
of the meeting.
Section 7. - QUORUM. Eighteen (18)
Association members in attendance and having the
right to vote constitute a quorum of the
Association for the transaction of business.
Every act or decision done or made by a majority
of the Association present at a meeting duly
held at which a quorum is present shall be
regarded as the act of the Association. A
meeting at which a quorum is initially present
may continue to transact business
notwithstanding the withdrawal of members, if
any action taken is approved by at least a
majority of the members present for such
meeting.
Section 8. - PROXIES
Voting by proxy "shall be/shall not be"
permitted.
Section 9. - VOTING BY MAIL OR E-MAIL
Any vote of the Members may be conducted by
mail or e-mail if so authorized by the Executive
Committee.
Section 10. - DECISION-MAKING. The intent of
the Association is to reach decisions by
consensus. The presiding officer may, however,
call for a vote on any matter before the
Association in accordance with these Bylaws.
ARTICLE VIII
Membership Dues
Section 1.
Membership Fees. Each participating
member will be assessed an annual membership fee
of $50 (fifty dollars).
ARTICLE IX
Amendment of Bylaws.
Section 1. AMENDMENTS. These Bylaws may be
amended or repealed by the approval of
two-thirds (2/3) of the members of the
Association or by a majority of those members
present at the annual meeting.
CERTIFICATE OF SECRETARY
I certify that I am the duly elected and
acting Secretary of California Child Care
Coordinators' Association and that the above
Bylaws, consisting of six (6) pages, are the
Bylaws of the Association as adopted by the
Association on March 2, 2005.
